Manage Gift Aid for Other People as an Administrator, Agent or Nominee

Making managing gift aid, easier!

Gift Aid does not always have to be managed directly by a charity. HMRC recognises that agents, nominees and administrators may handle claims on their behalf. GiftAider Online is designed for that purpose and makes the process simple.

Agents, Nominees and Administrators – Who Does What?

• Agents are often accountants or professional advisers. They act for one or more charities by preparing and submitting Gift Aid claims to HMRC. Each charity must authorise the agent before claims can be filed.
• Nominees can be organisations or individuals chosen by the charity. HMRC pays Gift Aid repayments into the nominee account and the nominee then passes them on to the charity. This requires clear trust and agreements but it is fully supported by HMRC.
• Administrators can set up charities in GiftAider Online and manage claims on their behalf. They use the charity details directly and can also provide the charity with its own login. Administrators keep control but charities can still access their own data and reports.

GiftAider Online brings all of these roles together into one secure system that is suitable for accountants, bookkeepers and professional service providers who manage Gift Aid for others.

Moving On from GiftAider Desktop?

GiftAider Desktop is no longer available. If you used it before, your data can be migrated safely to GiftAider Online.

With the online system you can:

• Manage Gift Aid claims for multiple charities in one account
• Submit HMRC Gift Aid claims securely and quickly
• Give charities their own logins so they can view data and reports
• Rely on regular updates with no software to install or maintain

This is the modern Gift Aid software for accountants, bookkeepers, agents, nominees and administrators.

Why This Matters

For anyone managing Gift Aid on behalf of charities or clients:

• All organisations are in one system
• Claims are filed directly to HMRC without paper forms
• Compliance and authorisations are handled in line with HMRC rules
• Charities can be given their own access while you stay in control

Getting Started

1. Check your HMRC setup – register as an agent or nominee if needed. Administrators can work directly with charity details.
2. Migrate to GiftAider Online – we will help you move from Desktop with no loss of data.
3. Add and manage charities – set up details, submit claims and grant logins if required.
4. Submit claims with confidence – once data is imported you can file to HMRC straight away.

👉 GiftAider Online is built for agents, nominees and administrators. Whether you are an accountant, bookkeeper or professional adviser, it is the simplest way to manage Gift Aid on behalf of the charities you support.